it.ucsf.edu

CIO News for November 2013

Below are the latest IT service updates for faculty, staff, and students at UCSF. Even though October was "National Cyber Security Awareness Month," you are reminded to always ensure encryption of your personal devices used for UCSF business. Our collective efforts help us avoid damage to our reputation and significant fines associated with breaches, which in turn allow us to focus on advancing health worldwide.

Sharecase: Use our schedule to plan your Sharecase activities. Dean Sam Hawgood kicks off the program at 9 AM on Friday, November 8. He will discuss the Clinical Enterprise Strategic Plan and IT’s critical role in executing on that strategy. SV Angel Ron Conway at 3:15 PM discusses major trends in mobile, social, and real-time data and what it may mean to healthcare. In addition to IT Innovation Contest awardee previews, there will be booths and presentations on Using Drupal at UCSF, Agile MD, Digital Health, and eProposal. Registration is still open. We look forward to seeing you there.

IT Innovation Contest: Congratulations to our 2013 IT Innovation Contest awardees: Application Access Management, E*Value Efficiency Effort for Faculty Advancement Packets, and Develop Calendar Data API for UCSF Ilios. Honorable mentions went to: UCSF Email Addresses Upon Arrival, UCSF Maps, and Qualtrics: long-term, individually timed emails. Don’t miss their project previews at Sharecase 2013.

Encrypt Your Laptop: Many of you saw the recent announcement about a stolen laptop that led to the notification of over 3,500 patients. These events are extremely costly to UCSF, both in terms of financial loss as well as reputation damage. As a reminder, you are responsible for encryption of all laptops used for UCSF business, both UCSF and personally owned. Consult our guidelines on how to encrypt your personal devices or call (415) 514-4100.

Finance3: Go-live is March 10 for the new Chart of Accounts, UPlan (Hyperion Planning), and MyReports, collectively known as Finance3. Fund/DPA will be replaced and the new Chart of Accounts facilitates a more robust campus-wide reporting environment. This will enable the organization to better manage costs and maximize revenues.

Organizational Update: Consolidation of our Medical Center IT and Campus ITS presents a unique opportunity to reshape our investment in IT around the evolving needs of the UCSF mission. A collective, final structure was shared last month.

Microsoft XP End of Life: Windows XP will be “end of life” on April 8, 2014. Microsoft will no longer be providing patches, updates, or support beyond that date. It is highly recommended that you upgrade your system to Windows 7 as soon as possible. More information regarding how to upgrade, exceptions, and risks can be found here.

Mission Hall: Our first "one UCSF network" enabled facility, Mission Hall, debuts in September 2014. No matter where you are you will be able to access the resources you need, including systems such as APeX. The facility will feature VoIP phones with the new, enterprise-wide voicemail system that rolled out to campus earlier this year.

Unified Communications: Standard, common communication solutions will be deployed across the enterprise beginning in 2014. To assess a Unified Communications solution we analyzed financial and user requirements. Cisco will best serve UCSF from both a cost and feature set perspective—a combination of voice, IM, video and online meetings as well as desktop sharing. Attend Sharecase to preview the equipment at the Cisco booth.

Favorite Apps:

Embark iBART: If you ride BART, this is one of the best ways to determine the schedule.

MyFitnessPal: Helps you track your nutrition throughout the day and lets you scan in barcodes for the foods you eat. Much easier than having to type it all in and who knows when you need to know what you ate exactly one year ago!

Waze: Save time in traffic! Join other drivers for real-time traffic and road information.