it.ucsf.edu

Mailing Lists

Mark Bering's picture

Description

Mailing lists are used when you need to:

  • Communicate a message to a large group
  • Regularly send messages to the same group of recipients
  • Facilitate a peer-to-peer discussion among a defined group of participants/ or on a particular topic or subject

There are four pirmary methods for distributing messages to a large or pre-defined audience; a server-based distribution list, a listserv, a personal distribution list and a mail-merge. This table describes the features of these methods to allow you to determine which one will work best for you.

Functionality

Server-based
Distribution
Groups

Listserv

Personal
Distribution
Lists

Mail-merge

Appears in
Global Address List
 Yes  No  No  No
Maximum
Message Size
 25MB  4MB  25MB  25MB
Adding External
Subscribers
 No  Yes  Yes  Yes
Requires Dept.
Level Management
 Yes  Yes  Yes  N/A
Management User Interface OWA Options menu Web-based application Client application, e.g. Outlook or Address Book  N/A
Modify Membership  Yes  Yes  Yes  N/A
Restrict who can
Post Messages
 Yes  Yes  N/A  N/A
Secure Mail Service Yes No Yes Yes*
Allows for
Moderation
 Yes  Yes  N/A  N/A
Allows Peer-to-peer
Discussions
 Yes  Yes  No  No
Reporting  No  Yes  No  No
Web Archive  No  Yes  No  No

*Allows access to the UCSF Secure Mail service when the email application uses the mail@UCSF SMTP to send outbound mail.