it.ucsf.edu

Shared Links

Jennifer Pham's picture

Shared Links allow users who don’t have Box accounts to have read-only access, but not the ability to make changes to your files. If you would like your external collaborator to have the ability to edit your files, they will need their own free Box account.

Shared Links are also an easy way to direct a collaborator to a Box file. Collaborators will still retain their ability to make changes to your files.

Create a Shared Link


  1. To create a shared link, click on the folder you would like to create a shared link for. Click the Share this Folder button to the right of the page.
  2. Box will now automatically generate a link for you.

Shared Links Advanced Settings


When you click on the cogwheel icon above your shared link, it brings up the Advanced Settings.

  • Custom URL (Optional) – If you don’t like the URL that was generated for you, you can create a custom URL by typing in the URL you would like in this text field.
  • Link Expiration – You can set when you would like the shared link to expire by clicking on the Disable Shared Link on checkbox and selecting a date. Click Save.

Shared Links Access Types


When you click on the drop-down arrow next to People in this folder, it brings up the different sharing settings you can choose.

  • People with the link – This setting allows anyone with the shared link (including users that don’t have a Box account) to have access to the file. This setting is not available for your secure folder and subfolders.
  • People in your company – This setting allows anyone in UCSF (even if they are not a collaborator) with the shared link to have access to the file. This setting is not available for your secure folder and subfolders.
  • People in this folder – This setting only allows the folder’s collaborators to access the shared link. Select this option if you want to point a collaborator to a specific file or folder without making the link accessible to non-collaborators.
  • Remove Link – This feature removes the shared link.