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How-To

CipherCloud .ccsecure Files

Overview CipherCloud is constantly scanning Box and OneDrive for UCSF PHI in the background. When it discovers UCSF PHI in a file, it encrypts the file and replaces it with a file of the same name and a .ccsecure extension. Once a file has been encrypted, it cannot be searched or previewed. Only the CipherCloud agent can access its contents. Learn more on the Cipher Cloud page under the section

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How-To

Box: CipherCloud Mobile App

The CipherCloud mobile app is available for iOS (iPhone and iPad) and Android It requires the Box app to function: CipherCloud on iOS CipherCloud on Android

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Box Resource Account

Description A resource account allows you to add collaborators and data to it. This eliminates concern about losing the data if any individual collaborator leaves UCSF. A resource account can be created for your group. However, for security reasons, you will not be able to log into the resource account itself.

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Box: Transfer Ownership of Data

What you need to know When someone separates from UCSF, we are required to remove their access to all of our systems within 24 hours. After we remove access, we retain the person's data for 90 days. To prevent loss of the person's data, ownership of his or her folders must be transferred to another user who is still a part of UCSF.

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Box Notes

What you need to know Box Notes is a browser application built into UCSF Box. It is similar to a Word document, except that it allows multiple users to make changes to it in real time and at the same time. Follow the directions below to create a Box Note.  

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Box: Add, Edit, or Remove a Collaborator

Overview Only a Box folder’s owner, co-owner, or editor can invite collaborators or change collaborators' permission levels. Learn more about the different permission levels.

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Box: Secure Folder

Description Every file inside a secure folder smaller than 400MB will be encrypted by the CipherCloud server. A secure folder provides a way to encrypt sensitive data that does not fall into the category of easily recognized UCSF PHI. Examples include UCSF PHI images, audio files, video files and sensitive data that is not UCSF PHI.

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Navigating UCSF Box

Overview An in-depth overview of the various UCSF Box icons:

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Box: Manage Email Uploads

Overview UCSF Box allows you to designate folder(s) in which users can email files directly to Box by sending an attachment to a unique email address. Email attachments will be uploaded as long as they do not collectively exceed 80 MB. The body of the email will not be uploaded. The upload is secure because Box scans every attachment before it is uploaded to Box and quarantines the attachment if malware is discovered. Once the file has been posted to Box, CipherCloud will scan it for UCSF PHI as it wo

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