From the CIO - October 2015

Joe Bengfort's picture
UCSF Community,

With IT security being a major priority across the UC system, I want to emphasize Chancellor Sam Hawgood's recent comments on the importance of individual participation and cooperation with our accelerated efforts. Protecting the data of our patients, students and staff at UCSF must become as automatic in our everyday actions and steeped in our culture as protecting our wallet,or locking our doors.

This quarterly update includes several immediate opportunities to participate in our IT security efforts, so please take a few minutes to familiarize yourself with them along with our other business updates. For those of you who have already registered via BigFix, and encrypted your personal devices used for UCSF business, we thank you.

While IT Security continues to be a dominant backdrop within IT, my team is pleased to share some lighter fare: Sharecase 2015. This fun and free, one-day expo will be held at Mission Bay this Thursday, October 22, and will highlight the latest Information Technology services offered at UCSF. I encourage anyone who is interested in learning more about how technology can streamline and improve your work outcomes to join us at Sharecase.

Thank you,
Joe Bengfort
Associate Vice Chancellor and Chief Information Officer


VPN Required for Accessing UCSF Email Offsite

Do you access your email from outside UCSF? Starting October 20, 2015, you must connect with VPN before you can access email from your computer when you work remotely. To learn more, click here.

Learn How to Register and Encrypt Your Computer

Every computer that you use for UCSF business and education must be Registered with BigFix and Encrypted. For clarity, while installing BigFix is a critical step, there are additional steps required to encrypt your computer. Click here to learn how.

Important Considerations When Using UCSF Box

Remember that Box should not be used with any electronic Patient Health Information (ePHI) or other sensitive or protected data at this time. We are working toward a solution that will make Box safe for protected data. For questions about Box storage allocation, please contact [email protected]

APeX Upgrade Coming

APeX will complete a double version upgrade (from v2012 to v2015) on Sunday, January 10, 2016. Currently, integrated testing is underway as well as development of training materials and ‘go-live’ support plans. The APeX team will continue to provide ongoing updates through the remainder of 2015 and into the January 2016 upgrade.

Benioff Children’s Hospital Oakland Human Resource System Implementation Completed

Since the merger between UCSF and Benioff Children’s Hospital Oakland (BCHO) was finalized, both the UCSF and BCHO integration teams have successfully implemented the latest release of PeopleSoft HR for BCHO users in just under eight months. This critical project was completed through the joint efforts and hard work of both organizations.

As a result of the newly implemented Human Resources platform, BCHO now offers a streamlined onboarding process for new hires, improved HR reporting for the end users, real time employee record updates and integration to BCHO’s Meditech Payroll system. UCSF will continue to provide PeopleSoft technical and infrastructure support for BCHO. We will also continue to roll out enhancements and new functionalities for the end users.

Enterprise Information and Analytics Team Rolls Out New Resident Dashboard and Enhances Experience Dashboard

This fall marks the launch of the newest dashboard from the Enterprise Information & Analytics (EI/A) team. Read about its impact in the Resident Program.


Favorite Apps:

Golden State Warriors: The official app of our newest Mission Bay neighbors.

S.F. Climates: Find out how hot, foggy or cool it is in your neighborhood with this microclimate app.

Duolingo: Apple's iPhone App of the Year! Have fun learning a new language.

IF by IFTTT: Get organized with IF. Connect all of your apps (Dropbox, Facebook, Gmail and more) and devices (Nest Thermostat, Fitbit and more).