UCSF IT Technology

Each Microsoft 365 application has a different sign-in frequency, the following table highlights the sign-in frequency setting for each application and client. 

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Stay organized, focused, and in charge of your work. Tackle anything from small projects to large initiatives. You may or may not be a project manager, but now you can manage any project with a powerful, easy-to-use app! 

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Transform the way you use and visualize data, so you can bring your best ideas to life. With dozens of ready-to-use templates and thousands of customizable shapes, Visio makes it easy to create powerful visuals. 

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The preferred method for scheduling events on a Shared Calendar is to create the event on your own calendar, and then invite the Shared Calendar as an attendee:  NOTE: To complete these steps, you will need to share the calendar with others. Learn more about sharing an Outlook calendar with other people.

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If you use Linux and prefer a desktop email application to the excellent Outlook webmail client then you have a new option. Gnome Evolution with Exchange Web Services support (evolution-ews) version 3.27.91 and later support OAuth2, which means you can connect Evolution to Exchange Online (UCSF's email service). Install Evolution with EWS support from your favorite application source.

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In the event of a Zoom outage, you may need to switch meeting platforms quickly to continue collaborating and meeting with colleagues both on and off campus. While Zoom is the preferred web conferencing platform at UCSF, Microsoft Teams has a meeting option that can be used as an alternative in the event of an outage with Zoom.These instructions will detail how to switch an existing Zoom meeting to a Teams meeting for the following platforms:

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Microsoft Bookings is an online access-only application within Microsoft 365 that will assist your customers to quickly find available times and avoid double-booking. Before delving into the process for configuring Bookings to work within your department, let's review some Bookings terminology first.Business - Think of the business as your department

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Microsoft To Do is a simple and intelligent to-do list that helps you manage all your tasks in one place. You can work through your tasks for the day in My Day and create any number of additional lists to organize your work by project or deliverable. 

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Within your role at UCSF, you might be assigned many different and competing tasks to be completed. ask management might be difficult to manage if you are flagging an email or keeping a word document detailing all your tasks for a given day. 

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To get the most out of Planner Online, you'll need to familiarize yourself with its interface and how to access the application. Learn more about Microsoft Planner and its features. 

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