Navigating Box Drive

Dejon Lewis's picture

If you right-click on a folder, you will find the dropdown menu now has four Box options: “View on,” “Make Available Offline,” “Create a Box Note,” and the sub menu “Share.”

“View on,” will open your computer’s default browser and navigate to your account on the Box web app.

For folders you access most often you can download the folder to your computer by right clicking it and selecting “Make Available Offline.” This feature is only available to use with folders. As with Box Sync, please use this feature sparingly as marking for offline will take up space on your hard drive, and if many files are being marked for offline access, they may slow down your system’s performance as they update.

If you hover your mouse over the “Share” sub menu, you will notice three new options: “Copy Shared Link,” “Email Shared Link,” and “Manage Collaborators.” The first option will copy a link to share the file with collaborators to your computer’s clipboard. The second option will open your computer’s default mail application. The last option will automatically open your default browser and navigate to your file or folder’s collaborator permissions menu.

You will also notice an option to “Create a Box Note” within the selected folder. Box Notes allow you to collaborate with others in real time on a document. However, take special care to NEVER include UCSF PHI in a Box Note file or create one in your [email protected] folder in which all files become encrypted. If CipherCloud detects PHI in your Box Note, it will automatically encrypt it. Unfortunately Box Notes are Box’s own web form file type. When CipherCloud downloads and decrypts the file, it cannot pass it back to the browser. If your Box Note becomes encrypted, neither UCSF IT nor Box support will be able to retrieve its information.


Table of Contents:

  1. Navigating Box Drive
  2. Folder Menu
  3. File Menu