Web Conferencing - WebEx

Ian Gwin's picture

We will be discontinuing WebEx in early 2019. Please use Zoom.

WebEx is a multi-functional Video/Audio Conference web application. It allows you to meet with anyone, anywhere, in real time from your office or home, as long as you have Internet access on your computer or have the WebEx mobile app installed for your iPhone, iPad, Android, or Blackberry. WebEx Meeting Center for Windows and Mac feature HD video and online chat, as well as all of the tools you need to share presentations and desktop applications, write on online whiteboards, and make annotations.

All-in-One conferencing solution

  • Incorporates audio, web and video in a single solution
  • WebEx has clients for PC, Mac, iPhone, iPad, and Android that enable high quality video; sharing, annotation, and collaboration tools including recording and playback.

Important Links


Getting Started

  • Go to
  • Log in with your email address ([email protected]) and your network password
  • Go to the “Downloads” section and download the “Productivity Tools” for WebEx. The ProductivityTool integrates WebEx with your Outlook email and adds a “WebEx” icon in your Outlook tools. This enables you to facilitate the scheduling of WebEx Meetings from Outlook, just as you would a standard Outlook meeting. NOTE:  This Outlook feature is available for Windows Users Only, Mac users schedule WebEx meetings from the web page.
  • Now you can start using start using WebEx for scheduled meetings, or ad-hoc “Meet Now” meetings.
  • Meeting invites that are created using the “Add WebEx Meeting” or “Meet Now” icon in Outlook (or invites created from the Web Page) will include a link to the WebEx meeting in the Outlook Meeting Invite. Meeting attendees click the link to join the WebEx Meeting.
  • WebEx meeting attendees can be anyone with a PC, an internet connection, or a phone. This includes UCSF and non-UCSF resources.
  • WebEx provides an Audio Conference Bridge, Desktop Content Sharing, Chat and other collaboration tools to enhance meeting productivity.



Features and Functionality

Integrates with Cisco Unified Communications Suite

  • Extends Cisco Unified Communications Manager to conferencing, and meeting integration with Outlook
  • Build on your investment in Cisco Unified Communications, extending your implementation of Cisco UC Manager to conferencing
  • Enhance individual and team productivity and collaboration with high-quality audio, video, and web conferencing
  • Help mobile workers to be more productive and engaged, and participate in conferences using preferred mobile devices

Security Features

  • Meet stringent requirements for data privacy and security by bringing Cisco WebEx conferencing behind UCSF’s firewall
  • Communications between Cisco WebEx Meetings Server virtual servers are encrypted
  • FIPS-140-2 certified encryption can be turned on with a single policy setting, providing U.S. Department of Defense-level security
  • Meets US Department of Defense Joint Interoperability Test Command (JITC) Certification requirements