Overview Only a folder’s owner, co-owner, or editor can invite collaborators. Learn more about the different permission levels.

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Overview One of the features of Box is the user's ability to add comments or tasks to a file. Adding comments To add a comment to a file:

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Overview With the exception of Box Notes, Box cannot save simultaneous changes. When two people are editing the same file simultaneously, one version will be saved as the more recent version, and the one edited by the other user will be saved as filename-(user’s email address).

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Overview Shared links allow users who don’t have Box accounts to have read-only access, but not the ability to make changes to your files. Shared links are also an easy way to direct collaborators to Box files. Collaborators will retain their ability to make changes to your files. If you want your external collaborator to have the ability to edit your files, the person will need his or her own free Box account. Creating a shared link To create a shared link:

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Description If you want to find out which, if any, collaborators have been previewing or downloading your file:

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What you need to know For UCSF Box users If you want to use UCSF Box with an external collaborator, invite the person to your shared folder. Type the person's email into the text box where you'd usually invite a UCSF collaborator. This sends an email that invites the person to collaborate on your folder. Next, direct the person over to this same page for instructions on how to set up his or her own Box account.

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What you need to know Before you start inviting collaborators to your shared Box folder, you need to understand the differences among the permission levels in order to make your best judgment calls. The table below provides an overview of what's included in the different permission levels on Box. See also the text descriptions and detailed table that follow.

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Description What can you do when you, or a collaborator who shares access to your folder, may have accidentally deleted your files? You can try finding them in the Trash folder of your Box account. Note: This is not the same as your desktop’s Recycle Bin for Windows or Trash for Macs, which are stored locally on your computer. The files on your Box account, including the Trash folder, are stored in the cloud.

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What you need to know Box has a feature that allows you to track previous edits (versions) of your file. Unfortunately, when you create a copy of an edited file, the version history will remain on the original file, but it will not be transferred to the copy.

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What you need to know As a folder Owner, you can control how your collaborators view and manage the files in your folder.

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