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    How-To

    UCSF Adobe Licensing - Migrating from VIP to ETLA

    The following instructions are for users who are moving to an Adobe ETLA (School or Work) account from an Adobe VIP (Personal) account.  You will need an ETLA license assigned to your email if you have not already done so.Please see this site for details on how to request an Adobe ETLA license. UCSF Adobe Licensing | UCSF ITOnce you have an Adobe ETLA license assigned to you, please use the following instructions.Setting up your account:

    HBS Timekeeping System

    NOTE:  MyTime replaces HBS beginning with the May 11 – May 24, 2025 pay period for biweekly employees and the June monthly pay period for monthly employees.HBS (Huntington Business Systems), is an online time and attendance system. It is used by all academic and administrative staff (exempt and non-exempt employees) who earn leave.Note: HBS is not applicable for the 5,000+ academics who do not earn leave (e.g., residents, emeritus faculty).

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    Options for Sharing Sensitive Data with Non-UCSF Collaborators

     You cannot share CipherCloud-encrypted files with non-UCSF collaborators. If you need to share restricted data with parties outside UCSF, you can use RAE; onboard your external collaborator as a UCSF affiliate; or use UCSF's Secure Email.

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    MyPPM: Project Closure Process

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    Manage Recipients' Action Levels

    Recipient Action Description Action required for routing to move forward?

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    Procurement (BearBuy)

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    DocuSign FAQs

    Is there a maximum file size or a maximum number of recipients for an envelope? The maximum total file size for an envelope is 25MB.  There is no maximum number of recipients for an envelope.   How come I cannot see a document that was sent to me when I log into DocuSign via MyAccess?

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    ServiceNow Account Request

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    Set Up a DocuSign Workflow

    In order to best utilize DocuSign, you should document your current workflow and then think through how to transition it to DocuSign most efficiently. Consider, for example, that the routing from sender to signer 1 to signer 2, and so on, is automated with DocuSign but most likely occurs manually in your current process.

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    Send Envelopes in DocuSign

    There are two ways to send an envelope:

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