1. Go to MyAccess and search for MyPPM. Add to your Favorites and click link to login.

WARNING: Do NOT bookmark the webpage for MyPPM. You will need to login via MyAccess each time you use PPM.

2. Login with your UCSF MyAccess

• UCSF email address: [email protected]
• UCSF password

Note: If this is your first time logging in to MyPPM, you may see a message about linking your SSO account. Follow directions and click on "Here" to continue...

...and then you may be prompted to login again, pick "UCSF MyAccess Account" and continue.

3. Once you're logged in to MyPPM, you will land on the Project Tiles page in the New User Experience.

Home Page

On the home page (Project Tiles) you will be able to search for projects by entering text into the Search or filter field.

If you click in the Search or filter box, additional filter options will be made available for selection. Click on the filter option you wish to select and edit accordingly.

Each project tile contains summary information for the project, including Project Name and Project ID.

The current Overall Status of the project is displayed in the top right-hand corner of the project tile. The status value will update each time a status report is published on the project record.

Project Milestones will appear on the Project Tile in a timeline view, which is listed above the Start and Finish date for the project.

Start Date and Finish Date is listed on the Project Tile along with the % Complete for the overall project.

Each Project Tile provides the ability to drill down into the project record to view specific information. The information on the tile may vary, due to the project blueprint that is being used, but items on the tile may include:

Properties page

Staff page

Tasks page

Assignments page

Menu Items

A standard timesheet user will see the following menu items.

Home will take you back to the New User Experience home page, which is the Project Tile view. Note: The Home link may be updated by the MyPPM System Administrator.

Project Tiles will take you to the project tiles view, which is also the ‘home’ page.

Projects will take you to the project list view. This view may be updated by adding or removing columns and applying filters.

Ideas will take you to the Ideation area within MyPPM. Any Ideas submitted must go through the proper intake process.

Investments will take you to the page where you can select custom investment types, such as OKR lists for Tier 3 Initiatives, Tier 4 Annuals Priorities and Tier 5 System Priorities.

Pages provide internal links within MyPPM and are set up by System Administrators. These links will take you to other areas of the system, such as Resource Management or Financial Management pages (depending on your level of access).

Tasks will display all tasks for projects within the system. Users may adjust the filter options to search for their own tasks.

Timesheets will take users to the page where they can create, edit and submit their timesheets. There are also additional tabs on this page where resource managers can review and approve time for their resources.

Classic PPM will take the user back to the home page of the Classic User Experience.

Note: MyPPM is comprised of a Classic View (legacy configuration) and a New User Experience. By default, users will be logged into the New UX.