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How-To

Using ChromeOS or Chromebooks for UCSF Business

Chromebooks are unique devices that, considering their architecture from both a security and a service standpoint, warrant caution in using them for UCSF business. Chromebooks use local encryption by default (although it is system-level and not full-disk) and are architected against malware. However, there are challenges from a regulatory risk perspective.

How-To

Box: Secure Folder

Every file inside a secure folder smaller than 400MB will be encrypted by the CipherCloud server. A secure folder provides a way to encrypt sensitive data that does not fall into the category of easily recognized UCSF PHI. Examples include UCSF PHI images, audio files, video files and sensitive data that is not UCSF PHI.

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How-To

Navigating UCSF Box

An in-depth overview of the various UCSF Box icons:

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How-To

Box: Manage Email Uploads

UCSF Box allows you to designate folder(s) in which users can email files directly to Box by sending an attachment to a unique email address. Email attachments will be uploaded as long as they do not collectively exceed 80 MB. The body of the email will not be uploaded. The upload is secure because Box scans every attachment before it is uploaded to Box and quarantines the attachment if malware is discovered. Once the file has been posted to Box, CipherCloud will scan it for

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How-To

Creating a Signature in DocuSign

When you need to sign a document for the first time, DocuSign will lead you through the process of adopting a signature. You can also access the same signature-adopting interface at any time to edit your signature and initials. You have three options for adopting a signature and initials. All options are equally secure.

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How-To

Decline Signing a DocuSign Document

Follow the instructions below if you want to decline to sign a document that was sent to you via DocuSign.

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How-To

Enable DocuSign Recipient Edits

When I am sending an envelope, how do I make sure that my recipient(s) can edit the document if they need to do so?

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