Overview

The UCSF Campus Data Network Recharge was approved in March 2009 by the Chancellor’s Executive Budget Committee. (This does not apply to UCSF Medical Center.) Current recharge rate (effective FY26) is $54.00 per month for faculty, staff, GME trainees, learners, and affiliates.

The Data Recharge System went live on November 30, 2009, and is accessible to authorized users by logging into My Access.

How it works:

At the end of each month, the final payroll computation for the month, UCPath generates the payroll earn file, which is imported into the IT Services Recharge System. The system will calculate the recharge amount based on the predetermined monthly FTE cost and derived FTE percentage (for those who are recharge-eligible). The system will then apply the data network recharge fee to the identified COA, according to the percent time that an employee is paid by a particular funding source.

For example:

Campus employee May Smith is paid on three different funds, with the $40 allocated each month according to the percent time she is on each source:

May Smith 20% dpa/fund X $ 40/mo. = $8.00/mo.

May Smith 40% dpa/fund X $40/mo. = $16.00/mo.

May Smith 40% dpa/fund X $40/mo. = $16.00/mo.

Total 100%:    $40.00/mo.

Thus, May Smith’s funding source that supports 20 percent of her time would be charged $8.00 each month.

For part-time campus employees, the charge will be proportional to their percent FTE; e.g., someone working 50 percent time would be recharged $20 (50% of $40).

The learner recharge is determined by the learner quarterly census and is charged a flat rate of $54.00 per learner (effective FY26).

Affiliates are identified by a query in MyAccess to identify all individuals who logged into UCSF's network in the month, check if individuals exist in the Hitachi Affiliate database table with active assignment, and return affiliates' home dept ID to be recharged. Affiliates are recharged $54.00 per affiliate (effective FY26).

For information on access to the Data Recharge System, contact the IT Service Desk at 415-514-4100 or go to http://help.ucsf.edu.