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Microsoft 365: Excel

  • SSO Enabled Requires users to sign-in to MyAccess SSO to access
  • MFA Required Requires users to accept a Duo prompt to access

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How to Request Access

Everyone with an active UCSF email address has access to the web version of Microsoft 365 (office.ucsf.edu) applications but a premium license is required for the desktop and mobile applications. 

NOTE: You do not need to be on VPN to use the Microsoft Excel desktop application. 
 
NOTE: If you and your team use Excel files on Box, OneDrive, or Teams to track PHI you know that these files will be encrypted to secure their data. Need an alternative that allows you edit the data together in real time? Try Microsoft Lists! Import your spreadsheet to create the list, add smart features like automatic change notifications and category filters, and share the data within Teams. 

Description

Organize your data in spreadsheets or workbooks with all changes saved automatically. Create modern visuals that turn numbers into valuable insights. Work together in real time knowing that everyone is on the same page. 

NOTE: Each Microsoft 365 application has a different sign-in frequency, the following page highlights the sign-in frequency setting for each application and client. Learn more about Microsoft 365 Idle Session Times. 

Benefits

  • Easily create spreadsheets and use formulas to perform calculations. 
  • Share your workbook with others and always work on the latest version for real-time collaboration to help get work done faster. Charts and graphs help you present your data in compelling ways, with formatting, sparklines, and tables to better understand your data. 

Support

For questions and support, check the Frequently Asked Questions page or submit a ticket on our Employee Self-Service Portal. You can also chat with other Microsoft 365 users at UCSF on the Office 365 Team (open to anyone at UCSF - use the join code 7me7twx).

Training

To learn more about Excel training, visit the Excel Training page.

Requirements and Limitations

To access Microsoft 365, you will need a web browser (Google Chrome or Microsoft Edge are recommended for the best experience) and a UCSF email address.