What you need to know For UCSF Box users If you want to use UCSF Box with an external collaborator, invite the person to your shared folder. Type the person's email into the text box where you'd usually invite a UCSF collaborator. This sends an email that invites the person to collaborate on your folder. Next, direct the person over to this same page for instructions on how to set up his or her own Box account.

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What you need to know Before you start inviting collaborators to your shared Box folder, you need to understand the differences among the permission levels in order to make your best judgment calls. The table below provides an overview of what's included in the different permission levels on Box. See also the text descriptions and detailed table that follow.

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Description What can you do when you, or a collaborator who shares access to your folder, may have accidentally deleted your files? You can try finding them in the Trash folder of your Box account. Note: This is not the same as your desktop’s Recycle Bin for Windows or Trash for Macs, which are stored locally on your computer. The files on your Box account, including the Trash folder, are stored in the cloud.

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What you need to know Box has a feature that allows you to track previous edits (versions) of your file. Unfortunately, when you create a copy of an edited file, the version history will remain on the original file, but it will not be transferred to the copy.

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What you need to know As a folder Owner, you can control how your collaborators view and manage the files in your folder.

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Overview Box Sync is an application that lets you access folders and content offline. All synced folders are stored locally on the hard drive as well as in Box. Box Sync is great for streamlining workflows, but it does consume local storage. For this reason, you should sync only the folders and content you work with on a daily basis.

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What you need to know Box Edit is an application that lets you open and save files directly from Box. It saves you the step of downloading a file you wish to edit and uploading the file after the edit has been made.

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Overview Box is available on many mobile platforms. For detailed information and apps downloads, see Box's Mobile Apps. For more information on UCSF minimum security standards as cited in the UCSF Information Security and Confidentiality Policy 650-16. Box on iOS

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 You cannot share CipherCloud-encrypted files with non-UCSF collaborators. If you need to share restricted data with parties outside UCSF, you can use RAE; onboard your external collaborator as a UCSF affiliate; or use UCSF's Secure Email. Research Analysis Envi

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Description Box protects data using both access controls and encryption. Access to your UCSF Box account is controlled using your MyAccess userID and password. Access to the files you store on Box is controlled by the permissions you set. By default, access is private to the account holder. All communication with Box from your computer or mobile device is encrypted using SSL. Data is encrypted in storage using 256-bit AES encryption. Other security features include file-level password protection and access notification.

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