UCSF Box is a cloud-based file collaboration tool similar to Dropbox, OneDrive and Google Drive except: Only UCSF Box is managed and supported by UCSF IT.

UCSF Box is integrated with MyAccess and offer features, such as:

• Content and task management
• Online workspace for collaboration
• User and group permissions

NOTE: As of October 3, 2016, UCSF Box is safe for storing restricted data, including UCSF PHI (e.g., PHI from APeX).

Benefits

• Features - Box has numerous features to simplify how your work
• Collaboration - Provide one place to securely collaborate on content, whether they are inside or outside the enterprise
• Security - Advanced security features to prevent accidental data leaks and protect content in the cloud
• Applications - Box has several applications to manage, secure and edit your files on the web or in the Box mobile application

Support

For questions and support, check the Frequently Asked Questions page or submit a ticket on our Employee Self-Service Portal.

Features

• Folder Creation
• Upload
• Search
• Trash
• Version History
• Box Notes
• Email Notifications

Collaboration

Box’s collaboration system works at the folder level.

Your collaborators cannot access anything outside the folder(s) to which they’ve been invited. However, they will have the same access to those folders' subfolders that you do; this is because of the "waterfall' design of the permission levels.

Once a shared folder is set up, any changes you make to the folder’s contents will be visible to your collaborators, and any changes they make will be visible to you.

• Permission Levels
• Add, Edit or Remove a Collaborator
• Folder Settings
• Shared Links
• Comments and Tasks
• File Lock
• Access Stats
• Email Uploads
• External Collaborators

Security

As of October 3, 2016, UCSF Box is safe for storing restricted data smaller than 400MB (e.g., PHI, PII, PCI, FERPA) if it is stored in your Secure-(UCSF email address) Secure folder. Outside that folder, the system only scans for UCSF PHI.
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Once a file has been encrypted with a .ccsecure extension, it is secure and cannot be shared with collaborators outside UCSF.

• CipherCloud
• .ccsecure Files
• How Box protects your data
• Workarounds for sharing sensitive data with non-UCSF collaborators

Applications

• Box Sync: Stores a local copy of your Box content onto your desktop.
• Box Edit: Allows you to open and save files directly to Box.
• CipherCloud Agent: Decrypts your .ccsecure files.
• Mobile App