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Box: Cloud Storage

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How to Request Access

All UCSF students, staff and faculty members with a MyAccess account have access to Box. Logging into Myaccess and clicking on Box will automatically provision a users account.


Box and Office 365 Announcement - October 2021

Box at UCSF: Here to Stay!

Description

UCSF Box is a cloud-based file collaboration tool similar to Dropbox, OneDrive and Google Drive except: Only UCSF Box is managed and supported by UCSF IT.

UCSF Box is integrated with MyAccess and offer features, such as:

  • Content and task management
  • Online workspace for collaboration
  • User and group permissions

NOTE: As of October 3, 2016, UCSF Box is safe for storing restricted data, including UCSF PHI (e.g., PHI from APeX).

Benefits

  • Features - Box has numerous features to simplify how your work
  • Collaboration - Provide one place to securely collaborate on content, whether they are inside or outside the enterprise
  • Security - Advanced security features to prevent accidental data leaks and protect content in the cloud
  • Applications - Box has several applications to manage, secure and edit your files on the web or in the Box mobile application

Support

For questions and support, check the Frequently Asked Questions page or submit a ticket on our Employee Self-Service Portal.

Features

  • Folder Creation
  • Upload
  • Search
  • Trash
  • Version History
  • Box Notes
  • Email Notifications

Collaboration

Box’s collaboration system works at the folder level.

Your collaborators cannot access anything outside the folder(s) to which they’ve been invited. However, they will have the same access to those folders' subfolders that you do; this is because of the "waterfall' design of the permission levels.

Once a shared folder is set up, any changes you make to the folder’s contents will be visible to your collaborators, and any changes they make will be visible to you.

  • Permission Levels
  • Add, Edit or Remove a Collaborator
  • Folder Settings
  • Shared Links
  • Comments and Tasks
  • File Lock
  • Access Stats
  • Email Uploads
  • External Collaborators

Security

As of October 3, 2016, UCSF Box is safe for storing restricted data smaller than 400MB (e.g., PHI, PII, PCI, FERPA) if it is stored in your Secure-(UCSF email address) Secure folder. Outside that folder, the system only scans for UCSF PHI.
​​​​​
Once a file has been encrypted with a .ccsecure extension, it is secure and cannot be shared with collaborators outside UCSF.

  • CipherCloud
  • .ccsecure Files
  • How Box protects your data
  • Workarounds for sharing sensitive data with non-UCSF collaborators

Applications

  • Box Sync: Stores a local copy of your Box content onto your desktop.
  • Box Edit: Allows you to open and save files directly to Box.
  • CipherCloud Agent: Decrypts your .ccsecure files.
  • Mobile App
  • Day-to-day Contact: DeJon Lewis
  • Service Manager: Erik Wieland
  • Service Owner Team: Cloud Content Applications
  • Service Support Team: Cloud Content Applications
  • Audience: Affiliate, Faculty, Staff, Student
  • Service Category: Business Applications

Related Information

  • Resource Accounts
  • Dropbox to Box Migration Guide for Windows
  • Dropbox to Box Migration Guide for OSX
  • Box: Transfer Ownership of Data

Related News

  • Remote Work Resources for UCSF
    Sian Shumway/Saturday, March 14, 2020
Section Menu
Box: Cloud Storage
  • Box: Folders & Files
  • Box: Collaboration & Sharing
  • Box: Applications & Tools
  • Box: Automated Deprovisioning of Separated Users
  • Box: Folder Creation
  • Box Trash Folder
  • Box: Version History
  • Box Notes
  • Box: Invite Collaborators
  • Box: Understand Shared-folder Permission Levels
  • Box: Create Shared Links
  • Comments and Tasks in Box
  • File Lock
  • Box: Access Stats
  • Box: External Collaborators
  • Box: Folder Settings
  • Box Drive
  • Dropbox to Box Migration Guide for Windows
  • Box Sync to Box Drive
  • Box Edit
  • Box FAQs
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