Transferring Files from OneDrive to Box

Dejon Lewis's picture
UCSF does NOT support OneDrive.  Box is the UCSF official cloud storage solution, which has technical controls to protect PHI.  Until we can provide the same level of protection with OneDrive we can't offer or support it.

This guide helps UCSF users migrate content from OneDrive to UCSF Box. Mac instructions are similar. If you need assistance, please contact the IT Service Desk.

Install Box Sync onto your computer.

Skip if Box Sync is already installed

  1. Log onto your MyAccess Single Sign-On via
    UCSF MyAccess Login via web browser
  2. If UCSF Box isn’t listed, select Manage Favorites to bring up a list of all of the applications you can access via the UCSF Landing Page.
    Manage Favorites button from MyAccess
  3. Scroll down to UCSF Box and click on it.
    Star and UCSF Box link from MyAccess Landing Page
  4. Click the downward arrow next to your name to open up a dropdown window. Click Get Box Sync.
    Box account via web browser with directions to Get Box Sync
  5. Select Box Sync to install the latest Box Sync version.
    Latest version of Box Sync install link
  6. Save the installer to your computer.
    Box Sync setup
  7. Install Box Sync. Launch Box Sync after installation.
    Box Sync setup installer
  8. Select Use Single Sign On (SSO) and enter your UCSF email address. You will be directed to enter your UCSF MyAccess Login. Login with your credentials to complete setup.
    Box Sync login window

Transfer your OneDrive files to Box Sync.

  1. Open your Computer’s Favorites list. Look for your Box Sync folder.
    Box Sync folder
  2. Create a folder named OneDrive in Box in your Box Sync folder.
    Box Sync folder with newly created One Drive in Box folder
  3. Move all files and folders from your OneDrive to the newly created OneDrive in Box folder in your Box Sync.
    Dragging files from One Drive to One Drive in Box folder located in Box Sync folder
  4. Move, organize, and re-share migrated files and folders to best suit your needs.
Syncing a large number of files and folders can degrade how well Box Sync works and also impact your computer’s performance by increasing hard disk usage and bandwidth. This can also lead to files being duplicated on Box.

To unsync folders that you don’t need to access via Box Sync on your desktop, log into your Box account via a web browser, select the options icon for that folder, scroll down to Properties, and then select Unsync.

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