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Box to Teams Manual Migration Guide
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- Audience: Faculty, Staff, Student, Technical Partner
- Service Category: Business Applications
- Owner Team: IT DWS Collaboration
UCSF is keeping Box as a separate collaborative storage platform and tightening the Box integrations with Microsoft 365. If you want to move your data from Box to Microsoft 365 yourself, please review the following instructions:
Office 365 Storage Overview
OneDrive
- It’s your file, or you want to keep it private
- You want to decide who has access to it person by person
- It’s a draft or still in progress
- 1TB quota - owned by individual
Teams
- It’s the group’s file
- You want the group to have access to it
- You will be collaborating with group members on it
- 25TB quota - owned by the group
On Box, everything is owned by individual users. On Microsoft 365 most files are owned by Teams, where they are stored on a Team site in SharePoint. OneDrive is meant to store an individual user’s files not shared with the group.
Files on OneDrive or on Team sites can be synced to your local computer using the OneDrive desktop application. This guide will show you how to transfer files from Box to a Team site and Box to OneDrive.
Preparation & Caveats
Before you start, you will need Box Drive and OneDrive installed on your computer.
Identify folders on Box that you want to share with one team. The person performing the migration should be the owner or a co-owner or editor of the folders on Box.
When you transfer files from Box to Team sites, you will only transfer the current version of the file. You will lose all sharing permissions (including links) and all access data. The team members will all receive editor rights to the files you move.
Warn your Box collaborators that you will be moving the files to the Team, then remove all the collaborators from the Box folders you are moving. This way you won’t end up with new versions on Box after moving your files to your Team site.
Do not transfer Box Notes. They will not work without a Box account, we recommend copying the contents of your Box Notes to OneNote.
Procedure
Create your team. We recommend using a Professional Learning Community (PLC) team unless the team is for supporting educational programs.
In the General tab click on the Files tab
Mac: Click Sync.
Windows: Click Open in SharePoint, log into SharePoint, then click Sync.
You will now see a University of California, San Francisco folder on your computer, separate from your OneDrive - University of California, San Francisco folder.
In the Mac Finder or Windows Explorer, open your Box and University of California, San Francisco folders side by side.
Drag the folders you want from Box to the [Team name] - General folder in the University of California, San Francisco folder.
To migrate files from Box to OneDrive use the same technique but copy folders to OneDrive - University of California, San Francisco.
Clean Up
Don’t forget to delete your files from Box after you’ve verified that you have everything you need in your Team site.