Overview

• Individuals who sign up for UCSF Qualtrics accounts have the option of being assigned to a Division based on their affiliation with UCSF.
• Contact your department or school coordinator for more information regarding division affiliation.

Benefits of being affiliated with a Division

• Endorsement and branding
• Collaboration (e.g., sharing of questions, survey, skins, user panels)
• CHR guidelines for research surveys, if applicable
• Guidelines and best practices for sound and robust data collection, depending on Division resources

Guidelines and recommendations for Qualtrics Divisions

• Assign at least one person to serve as the Division Administrator to:
  • Ensure CHR is in place prior to the implementation of research surveys
  • Coordinate users in the Division, including setting up division- and individual-level permissions
  • Work with the UCSF Qualtrics brand administrator to connect new users (including affiliates) to the Division
  • Configure and answer questions about collaboration
  • Answer questions about survey policies and procedures
  • Periodically review division policies and guidelines to ensure adherence
  • Manage survey ownership migration for Qualtrics users who are no longer part of the division or UCSF

Additional suggestions for Qualtrics Divisions

• Minimize the survey burden on the learner or studied population by:
  • Agreeing to share data within Divisions as appropriate to avoid unnecessary or duplicate data collection
  • Offering endorsements to encourage survey participation
  • Ensuring that surveys are administered in accordance with the applicable Division policies and procedures
  • Determining what (if any) user panels are available to members of the Division