You cannot share CipherCloud-encrypted files with non-UCSF collaborators. If you need to share restricted data with parties outside UCSF, you can use RAE; onboard your external collaborator as a UCSF affiliate; or use UCSF's Secure Email.
Research Analysis Environment (RAE) workaround
This workaround only protects sensitive research data.
- RAE (formerly MyResearch) is a separate infrastructure that is not connected to UCSF Box's infrastructure.
- It is designed to support multisite studies that involve non-UCSF collaborators.
- Please email firstname.lastname@example.org with any questions or to request a consultation.
- Learn more about how RAE's free, premium, and cloud product tiers can meet your diverse research needs.
You can sponsor your collaborators as affiliates, providing them with their own UCSF identities and credentials as if they were UCSF employees.
- To start the process, search for your department's HR Representative.
- Contact the representative and ask how to start the process for setting up an affiliate.
- The cost depends on the number of affiliates you sponsor.
Secure Email workaround
Secure Email allows you to email sensitive data to non-UCSF collaborators.
- This method works well for one-time transfers.
- However, it is not good for ongoing collaboration or file storage.
How Secure Email works
- Secure Email works by placing your outbound email message on a secure website called UCSF Secure Messenger.
- The recipient receives an email message from the Secure Messenger (1) indicating that there is a secure email message waiting for them at the UCSF secure website and (2) including a web link to the UCSF secure web site.
- By accessing the web link, the recipient will be able to retrieve the message over a secure link.
- Repeat this procedure each time you send a secure email.
- You can also send a secure email by following these instructions.