You cannot share CipherCloud-encrypted files with non-UCSF collaborators. If you need to share restricted data with parties outside UCSF, you can use MyResearch; onboard your external collaborator as a UCSF affiliate; or use UCSF's Secure Email.
This workaround only protects sensitive research data.
- MyResearch is separate infrastructure that is not connected to UCSF Box's infrastructure.
- It is designed to support multisite studies that involve non-UCSF collaborators.
- Please email email@example.com with any questions.
- There is currently no cost associated with MyResearch.
You can sponsor your collaborators as affiliates, providing them with their own UCSF identities and credentials as if they were UCSF employees.
- To start the process, search for your department's HR Representative.
- Contact the representative and ask how to start the process for setting up an affiliate.
- The cost depends on the number of affiliates you sponsor.
Secure Email workaround
Secure Email allows you to email sensitive data to non-UCSF collaborators.
- This method works well for one-time transfers.
- However, it is not good for ongoing collaboration or file storage.
How Secure Email works
- Secure Email works by placing your outbound email message on a secure website called UCSF Secure Messenger.
- The recipient receives an email message from the Secure Messenger (1) indicating that there is a secure email message waiting for them at the UCSF secure website and (2) including a web link to the UCSF secure web site.
- By accessing the web link, the recipient will be able to retrieve the message over a secure link.
- Repeat this procedure each time you send a secure email.
- You can also send a secure email by following these instructions.