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UCSF Box Deprovisioning Process We send an email reminder to Box users and their supervisor to transfer ownership of their files before they separate from UCSF. When someone separates from UCSF, we deactivate the person's Box account within 24 hours and only retain the Box account for 90 days.

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Steps to follow Follow the instructions below to set up a new folder in Box.

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Overview Only a folder’s owner, co-owner, or editor can invite collaborators. Learn more about the different permission levels.

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Overview One of the features of Box is the user's ability to add comments or tasks to a file. Adding comments To add a comment to a file:

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Overview With the exception of Box Notes, Box cannot save simultaneous changes. When two people are editing the same file simultaneously, one version will be saved as the more recent version, and the one edited by the other user will be saved as filename-(user’s email address).

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Overview Shared links allow users who don’t have Box accounts to have read-only access, but not the ability to make changes to your files. Shared links are also an easy way to direct collaborators to Box files. Collaborators will retain their ability to make changes to your files. If you want your external collaborator to have the ability to edit your files, the person will need his or her own free Box account. Creating a shared link To create a shared link:

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Description If you want to find out which, if any, collaborators have been previewing or downloading your file:

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