UCSF IT Technology

An email reminder is sent to a Box user and their supervisor to transfer ownership of their files before they separate from UCSF to prevent the loss of access to shared content immediately upon the user’s separation. NOTE: If the person leaving is still a part of UCSF, he or she can transfer folder ownership by following these instructions.

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• Email & Collaboration

Secure Box allows UCSF Box users to store restricted data while protecting UCSF and our patients, staff and learners from data loss.We launched CipherCloud on Monday, October 3, 2016. In November 2016 we began scanning files that were already on Box. Note: We are only scanning for UCSF PHI. We are not scanning multimedia formats (e.g., image, video, audio files, scanned PDFs) or files over 400MB.With the implementation of CipherCloud, UCSF Box users will see the following changes.

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• Email & Collaboration

When you receive a document to be signed, the email notification shows only the name of the original sender. If, for example, you are number 3 out of 6 in the routing order, the name of the sender in the email notification is the initial sender, not the person who was second in the routing order. To view the full routing status, you must log into DocuSign after you have finished signing. When you are done signing, a "You have completed your documents" window will appear. Click Login.

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• Business Applications

To access your .ccsecure files in iOS, you will need to have both the Box Mobile App and the CipherCloud Mobile App installed on your phone. Follow the instructions below to open a CipherCloud file with your mobile device.

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• Student
• Email & Collaboration

Latest versions of CipherCloud agent: Windows v6.0.140 Mac v6.0.128 Supported operating systems: Windows 10 MacOS 10.13 or newer Launch the CipherCloud agent and click on the CipherCloud menu and select About CipherCloud.

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• Faculty
• Staff
• Student
• Business Applications

How will I know when there is a document that I need to sign?

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• Faculty
• Staff
• Student
• Business Applications