UCSF IT Technology

The UCSF secure email solution is designed to help faculty, learners and staff comply with the federal HIPAA regulations that went into effect April 21, 2005.HIPAA regulations stipulate that electronic communications containing Protected Health Information (PHI) must be transmitted in a manner that protects the confidentiality of patient information. When you send, receive or store any electronic document containing UCSF confidential or patient information, you are responsible for ensuring that the information is processed securely.

• Affiliate
• Faculty
• Staff
• Student
• Technical Partner
• Volunteer
• Email & Collaboration

Mailing lists can be sent using UCSF managed services or through a select number of popular third-party vendors.New listserv and Distribution List request: Go to help.ucsf.edu >> Accounts, Access & Email >> Electronic Mailing List Request.Do not use a mailing list when sending "protected data." including PHI, PII, FERPA. Use them when you need to:

• Affiliate
• Faculty
• Staff
• Student
• Technical Partner
• Volunteer
• Email & Collaboration

Box Drive allows you to navigate the contents of your Box folders from a desktop application. With Box Drive installed, you will have:

• Affiliate
• Faculty
• Non-UCSF
• Staff
• Student
• Email & Collaboration

UCSF Box allows you to designate folder(s) in which users can email files directly to Box by sending an attachment to a unique email address.Email attachments will be uploaded as long as they do not collectively exceed 80 MB.The body of the email will not be uploaded.The upload is secure because Box scans every attachment before it is uploaded to Box and quarantines the attachment if malware is discovered.Once the file has been posted to Box, CipherCloud will scan it for UCSF PHI as it would

• Affiliate
• Faculty
• Staff
• Student
• Email & Collaboration

An in-depth overview of the various UCSF Box icons:

• Affiliate
• Faculty
• Staff
• Student
• Email & Collaboration

The CipherCloud mobile app is available for iOS (iPhone and iPad) and AndroidIt requires the Box app to function:CipherCloud on iOSCipherCloud on Android

• Affiliate
• Faculty
• Staff
• Student
• Email & Collaboration

Every file inside a secure folder smaller than 400MB will be encrypted by the CipherCloud server.A secure folder provides a way to encrypt sensitive data that does not fall into the category of easily recognized UCSF PHI.Examples include UCSF PHI images, audio files, video files and sensitive data that is not UCSF PHI.

• Affiliate
• Faculty
• Staff
• Student
• Email & Collaboration