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Mailing lists can be sent using UCSF managed services or through a select number of popular third-party vendors.
- New listserv and Distribution List request: Go to help.ucsf.edu >> Accounts, Access & Email >> Electronic Mailing List Request.
Do not use a mailing list when sending "protected data." including PHI, PII, FERPA.
Use them when you need to:
- Communicate a message to a large group
- Regularly send messages to the same group of recipients
- Facilitate a peer-to-peer discussion among a defined group of participants or on a particular topic or subject
UCSF managed systems
Here are the most common methods for distributing messages to a large or predefined audience:
- A server-based distribution list
- A listserv
- An external email vendor
- A personal distribution list
- A mail merge
The table below compares features of these methods.
- Choose the method that best fits your needs.
External Email Vendor
Global Address List
|Has Message Banners (Email Tagging)||No||No||Yes*||No||No|
|You Can Add External
|Web-based user interface||Web-based application||Usually a web-based application||Client application, e.g., Outlook or Address Book||N/A|
|You Can Modify Membership||Yes||Yes||Yes||Yes||N/A|
|You Can Restrict Who Can Post Messages||Yes||Yes||Yes||N/A||N/A|
*Customers can sign up to use StaffBase to get some reporting without email tagging on UCSF Communications.
Using a third-party external vendor
The UCSF Communicators network website is an excellent resource for all things communications, including newsletters, email campaigns, and vendor references.
Improving deliverability starts by registering your newsletters and other mass email campaigns sent using an @ucsf.edu email address through an external vendor; e.g., Constant Contact, Emma, or Salesforce Marketing platform.
- Communications sent through external email vendors are subject to email tagging.
Register your email newsletter today! (Requires MyAccess login.)