Description

The De-Duplication web application is a tool designed to help UCSF teams resolve potential duplicate identity records. When systems detect new records that closely resemble but do not exactly match existing user data, these fuzzy matches are flagged for review. The app enables authorized users to examine these cases, determine whether they refer to the same person, and either merge records or create a new identity. This ensures data integrity, reduces errors, and helps maintain secure access to UCSF systems.  

The De-duplication web app can also be used to check for an existing identity prior to onboarding. Before creating a new account for incoming affiliates, check to see if they already have one as a previous affiliate, student, or employee. Search by name, date of birth, or personal email address to locate an existing account and help prevent duplicate UCSF identities. 

Support

For questions and support with De-Duplication web application, review the frequently asked questions or submit a ticket on our Employee Self-Service Portal.

Training

• Understanding a fuzzy match
• Resolving a fuzzy match
• Use the Search Feature in the De-Duplication Web App

Requirements and Limitations

To access De-Duplication Web Application, you will need a web browser (Google Chrome or Microsoft Edge are recommended for the best experience) and a UCSF email address.