Skip to main content
University of California San Francisco Give to UCSF

UCSF IT Technology

Main navigation

  • Status
    • Security Announcements
  • Services
    • Projects
  • How To
  • News & Events
  • About Us
  • Log In
Open Close Search
Open menu
Give to UCSF

Breadcrumb

  1. Home
  2. How To
  3. MyPPM: Timesheet Tracking For Resource Managers Tip Sheet

This content is viewable by Everyone

MyPPM: Timesheet Tracking for Resource Managers Tip Sheet

Save

Log in via MyAccess to save.

  • Audience: Staff, Technical Partner
  • Service Category: Business Applications
  • Owner Team: IT Enterprise Program Office
  • Service:
    MyPPM

Timesheet Review

  1. Navigate to the New UX

  2. Navigate to the Timesheets page via the icon on the left-hand side menu.

  3. Click on the Timesheets tab at the top of your screen.

    timesheets tab
  4. There are a number of saved Views which have been created in the system. To find the view applicable for your department, click on the View drop down menu in the top right-hand corner and select your view.
    views
  5. This will display a number of default filter options, which will help you to refine your search results.  To view the parameters which have been set within the filter, click the filter icon in the top right-hand corner.  

  6. You will now be able to view the filter options which have been saved against the UCSF IT Open Timesheets view. This view displays IT resources for a specified date range, where the timesheet status is either Open, Submitted or Returned.

    view
  7. From here you can tailor your filter options to suit your needs.  If you wish to update the Time Period Start Date, click on this item within the filter to display a calendar where you can refine your date range.  You can also change the status to look at Posted timesheets to review timesheets that have already been posted.  

    Note: Time Periods will always start on a Sunday.

    calendar
  8. If you wish to add additional filters, such as Resource Manager, click on the Add Filter section in the top left-hand corner.

    add
  9. Search for and click on the Resource Manager field in either the Recently Used or the Others section.

    manager
  10. Leave the value set as Contains and add last name to the field below.

    contains
  11. After you have entered the name, click away from the filter field in the ‘white space’ to the right. This will apply your filter and your results will be displayed.

    white space
  12. You can also add additional filters as necessary, such as Active. This will then show you only resources that are active.

    NOTE: If you need to track resources who have recently left the organization, you may not wish to add the Active filter.

    active
  13. Select Active Is Equal To Yes.

    active yes
  14. And again, click on the white space to apply the filter.

    time
  15. It is best practice that resource managers should be checking on time sheet submissions on a weekly basis. However, it is a good idea to conduct regular searches going back three months into the past, to ensure that there are no missed timesheets.

Exporting

  1. If you wish to export your timesheet data to Excel, click on the Export to CSV icon in the top left-hand corner.

    export
  2. Your web browser will determine how your download is received. 

  3. For MS Edge, it will appear in the top right-hand corner of the screen.

    edge
  4. For Google Chrome, it will appear in the bottom left-hand corner of the screen.

    chrome

Related Information

  • MyPPM Manual Timesheet Approval Process
  • MyPPM for Resource Managers: Assign or Replace Resources
  • MyPPM for Resource Managers: View Resource Allocations
  • MyPPM Resource Mangers: Capacity and Demand - Resource Workloads
  • MyPPM for Project Managers: Request Resources
Section Menu
MyPPM
  • MyPPM: Login, New UX and Home Menu
  • MyPPM: Top Things to do in MyPPM
  • MyPPM for Idea Management
  • MyPPM for Project Managers
  • MyPPM for Resource Managers
  • MyPPM for Project Team Members
  • MyPPM: Reporting
  • MyPPM: Additional Features
  • MyPPM FAQs
Home

Footer Col 1

  • Status
  • Services
  • How To
  • News & Events

Footer Col 2

  • About
  • IT Directory
  • Standards & Guidelines

Footer Col 3

  • Get Help
  • Recognize IT Staff
  • Submit a Support Inquiry

    For emergencies and high priority issues please call the IT Service Desk (415) 514-4100

    • Facebook
    • Twitter
    • YouTube
    • Instagram

    © 2025 The Regents of the University of California