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Work from Home Securely
Author: Esther Silver
Even before local shelter in place orders, a large part of our community began working from home in early March. Recent estimates suggest that 70% of UCSF employees are currently working remotely. UCSF IT has provided a myriad of information on how to do so safely and securely.
Below is a list of suggestions to help you telecommute securely as well as other useful links to assist you through this period. These are aimed at ensuring UCSF has adequate bandwidth, and UCSF’s critical and confidential data is not compromised while we stay at home flattening the curve.
Working remotely? Follow these helpful tips to securely manage your telecommute from Patrick Phelan, UCSF Chief Information Security Officer:
Don’t use unsafe networks
Avoid public wireless networks when possible and use UCSF VPN if you can’t.
Use your UCSF computer
Your UCSF computer is encrypted and has the required security software installed.
Don’t share your UCSF computer with family and friends
While it may seem harmless to let a friend or family member use your computer, even the simple act of checking an email may put your computer at risk for security threats.
What to do if you don’t have a UCSF computer
- Install the UCSF IT Security Suite on your personal computer. This will encrypt and secure your computer.
- Make sure your system is configured to automatically install updates.
- Use only what you need. Don’t keep copies of all your UCSF data to your computer if you only need a few files.
- Be vigilant against phishing. You’re probably accessing other email systems on your personal computer – don’t let a phishing message to a Gmail account result in a security incident for UCSF.
Watch out for scams
COVID-19 related malware and phishing scams are running rampant.
- The Internet is drowning in COVID-19-related malware and phishing scams - Ars Technica
- Defending Against COVID-19 Cyber Scams - Cybersecurity and Infrastructure Security Agency (CISA), US Dept. of Homeland Security
- Troll Terrifies Public Zoom Meeting By Sharing Highly Disturbing Video - Forbes, includes tips from NIST on how to make virtual meetings more secure
Use UCSF officially supported tools - not free
Don’t use free tools like Dropbox, Google Drive, Google Docs, etc. Use officially supported UCSF services like UCSF Box.
Never leave your laptop in your car
There is a car break-in every 22 seconds in San Francisco.
Securely manage your passwords with Keeper Password Vault
Use Keeper Password Vault to securely manage your passwords
This advice applies whether you’re telecommuting or not.
Ensure you keep your home wireless network secure and up to date
CISA: Security Tips: Home Network Security
Immediately report lost or stolen devices
And, don't forget: Immediately report lost or stolen devices used for any UCSF business to the IT Service Desk by calling 415-514-4100.
Additional work-from-home-safely resources
BCH Oakland Remote Work Resources
Protect UCSF and Myself from Phishing and Other Similar Scams
Travel and Work Remotely - Securely and Safely!
UCSF Novel Coronavirus (COVID-19) Resources – includes policies and guidelines for Patients, Students and Employees, Researchers, Clinicians, Referring Physicians, and Journalists
Team Lead: Patrick Phelan