How To

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How-To

Box: Automated Deprovisioning of Separated Users

UCSF Box Deprovisioning ProcessAn email reminder is sent to a Box user and their supervisor to transfer ownership of their files before they separate from UCSF to prevent the loss of access to shared content immediately upon the user’s separation. When someone separates from UCSF, the person's Box account is deactivated within 24 hours and only retained by Box for 90 days. 

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How-To

Box: Access Stats

Description If you want to find out which, if any, collaborators have been previewing or downloading your file:

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How-To

Box: External Collaborators

What you need to know For UCSF Box users If you want to use UCSF Box with an external collaborator, invite the person to your shared folder. Type the person's email into the text box where you'd usually invite a UCSF collaborator. This sends an email that invites the person to collaborate on your folder. Next, direct the person over to this same page for instructions on how to set up his or her own Box account.

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How-To

Box: Folder Settings

What you need to know As a folder Owner, you can control how your collaborators view and manage the files in your folder.

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How-To

Box Sync

Overview Box Sync is an application that lets you access folders and content offline. All synced folders are stored locally on the hard drive as well as in Box. Box Sync is great for streamlining workflows, but it does consume local storage. For this reason, you should sync only the folders and content you work with on a daily basis.

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How-To

Box Edit

What you need to know Box Edit is an application that lets you open and save files directly from Box. It saves you the step of downloading a file you wish to edit and uploading the file after the edit has been made.

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How-To

Box: Mobile App

Overview Box is available on many mobile platforms. For detailed information and apps downloads, see Box's Mobile Apps. For more information on UCSF minimum security standards as cited in the UCSF Information Security and Confidentiality Policy 650-16. Box on iOS

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Options for Sharing Sensitive Data with Non-UCSF Collaborators

 You cannot share CipherCloud-encrypted files with non-UCSF collaborators. If you need to share restricted data with parties outside UCSF, you can use RAE; onboard your external collaborator as a UCSF affiliate; or use UCSF's Secure Email. Research Ana

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How-To

How Does Box Protect Your Data?

Description Box protects data using both access controls and encryption. Access to your UCSF Box account is controlled using your MyAccess userID and password. Access to the files you store on Box is controlled by the permissions you set. By default, access is private to the account holder. All communication with Box from your computer or mobile device is encrypted using SSL. Data is encrypted in storage using 256-bit AES encryption. Other security features include file-level password protection and access notification.

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