What is UCSF Box?
UCSF Box is a cloud-based file collaboration tool similar to Dropbox, OneDrive and Google Drive except: Only UCSF Box is managed and supported by UCSF IT.
UCSF Box is integrated with MyAccess and offer features, such as:
- Content and task management
- Online workspace for collaboration
- User and group permissions
As of October 3, 2016, UCSF Box is safe for storing restricted data, including UCSF PHI (e.g., PHI from APeX).
Frequently asked questions
Who is eligible to use UCSF Box?
- All UCSF students, staff and faculty members with a MyAccess account are eligible.
How much space do I get?
All UCSF Box accounts have unlimited storage.
What operating systems and web browsers are supported?
The Box web application currently supports: Windows 7 (32-bit and 64-bit), Windows 8 (64-bit), Windows 10 (32-bit and 64-bit), the two latest versions of Mac OS X, the two latest versions of iOS, all versions of Android released within the last three years, Internet Explorer 11, the two latest versions of Safari, the two latest versions of Chrome and the two latest ESR versions of Firefox.
For more information and to view a list of officially supported operating systems and browsers, please visit Box's website.
What is Box NOT good for?
- Box does not have traditional backups.
- Box has disaster recovery services, but users cannot request snapshot backups or data recovery at the file level. However, Box provides file versioning and a trash folder, so you can roll back to previous versions of a file or recover a file from Trash.
- Box is not good for transactional applications. If you need to work with a database or other file that requires high levels of read/write, please download it and work on it locally.
Box’s collaboration system works at the folder level.
Your collaborators cannot access anything outside the folder(s) to which they’ve been invited. However, they will have the same access to those folders' subfolders that you do; this is because of the "waterfall' design of the permission levels.
Once a shared folder is set up, any changes you make to the folder’s contents will be visible to your collaborators, and any changes they make will be visible to you.
As of October 3, 2016, UCSF Box is safe for storing restricted data smaller than 400MB (e.g., PHI, PII, PCI, FERPA) if it is stored in your Secure-(email) Secure folder. Outside that folder, the system only scans for UCSF PHI.
Once a file has been encrypted with a .ccsecure extension, it is secure and cannot be shared with collaborators outside UCSF.